Privacy notice

1. Who we are / How to contact us

Organisation: Hannover Re Capital Partners Ltd

Address: Victoria Place, 2nd Floor, 31 Victoria Street, Hamilton HM10, Bermuda

Phone: +1 441 591 3122

Email: hcp@hannover-re.com

Website: hr-capitalpartners.com

Represented by: Michael Eberhardt, Chief Executive Officer

Privacy Officer: [Name / Role]

Privacy Officer contact: [email / phone]

2. Key terms under PIPA

• “Personal information” means any information about an identified or identifiable individual.
• “Use/using” personal information includes collecting, storing, accessing, disclosing, or otherwise handling it.
• “Organisation” means any individual, entity or public authority that uses personal information.
• A “privacy notice” is the statement we provide about our practices and policies with respect to personal information.

3. What personal information we collect and use

We operate a website that is primarily informational. We do not conduct analytics or advertising tracking.

We may use the following categories of personal information when you contact us:

• Contact details (e.g., name, email address, telephone number)
• Message content (the information you provide in your enquiry)
• Any other personal information you choose to include in your communication

We do not seek to collect sensitive personal information (as defined by PIPA). Please do not include sensitive personal information in website messages unless necessary.

4. Purposes for which we use personal information

We use personal information only for the following purposes:

• Responding to enquiries submitted through the website or via email/phone (e.g., answering questions, providing requested information).
• Managing and administering communications with you, including follow‑up communications.
• Protecting our rights and interests (e.g., to establish, exercise, or defend legal claims where appropriate).

5. Conditions for using personal information

Under PIPA, an organisation may use personal information only if one or more statutory conditions for use apply (e.g., consent, contract necessity, legal requirement, or where a reasonable person would consider the use appropriate and not prejudicial to the individual).

For contact enquiries, we typically rely on:

• Consent / implied consent where you voluntarily send an enquiry and provide your details for us to respond; and/or
• Steps at your request with a view to entering into a contract or providing information you have requested (where relevant).

6. Cookies and similar technologies (strictly necessary only)

Our website uses technically required (strictly necessary) cookies only. These cookies are needed for the website to function properly (for example, to maintain session integrity or security settings). We do not use cookies for:

• advertising or marketing,
• profiling, or
• cross‑site tracking.

Cookie controls: Because these cookies are strictly necessary, disabling them may affect website functionality.

7. Sharing / disclosure of personal information

We do not sell personal information. We may disclose personal information only where necessary for the purposes described above, for example:

• to service providers who support website hosting, email, IT/security, or communications (acting on our behalf);
• to affiliated organisations within the Hannover Re Group (especially the Hannover Rück SE; and/or
• where required by law, court order, or to protect our legal rights.

8. Transfers to overseas third parties

If personal information is transferred to an overseas third party (an organisation not domiciled in Bermuda), we will remain responsible for compliance in relation to that personal information and will assess the level of protection provided by the overseas third party before transferring.

9. Retention

We keep personal information only for as long as necessary for the purpose(s) for which it is used, and then securely delete or anonymise it where appropriate.

10. Security safeguards

We protect personal information we hold with appropriate safeguards against risks such as loss, unauthorised access, destruction, use, modification or disclosure. Safeguards are proportionate to the sensitivity of the information and the risk.

11. Your rights (individual rights under PIPA)

Subject to applicable exceptions under PIPA, you may have the right to:

• Access your personal information;
• Request rectification/correction and, where applicable, blocking, erasure or destruction of personal information;
• Limit the use of your personal information, where the Organisation provides choices/mechanisms to do so;
• Seek a review or make a complaint to the Privacy Commissioner.

To exercise your rights, please contact our Privacy Officer using the details above. We may need to verify your identity before responding.

12. Children

This website is not directed at children. If you believe a child has provided personal information to us, please contact us so we can address it appropriately.

13. Changes to this Privacy Notice

We may update this Privacy Notice from time to time. The “Last updated” date at the top indicates when the latest changes were made.